Stop throwing away your meeting transcripts. In this episode of Construction Genius, part two of our AI for Construction Companies series, AI consultant Dylan Davis and I build a repeatable ChatGPT workflow for contractors, start to finish: how to find the recurring tasks worth automating in the bid, the build, and the bill, how to teach ChatGPT your writing style from three to five sample emails, how to define what good looks like so the AI grades its own work, why you should let the AI write the system prompt, how ChatGPT projects make the whole thing repeatable, and how to iterate when the output falls short. One meeting, one transcript, one follow-up email. Start there.

Chapters

0:00 Cold Open: From One-Off Prompts to AI Workflows
1:31 Podcast Intro
2:32 What Makes an AI Workflow Instead of a One-Off Prompt
3:06 Bid, Build, Bill: Where the Recurring Tasks Hide
3:59 Make Your Task List and Rank It by Ease of Automation
4:58 Meeting Transcripts: The Fuel for Future Businesses
6:28 The Easiest Win: Follow-Up Emails from Recurring Meetings
7:31 Mining Project Meeting Transcripts for Insights
9:22 Teach ChatGPT Your Writing Style with 3 to 5 Sample Emails
12:00 Define What Good Looks Like So the AI Grades Its Own Work
12:59 Using AI to Flag the Quality of Your Meetings
14:09 Dictation: Riff Your Expertise Into the Setup
15:05 Prompting Got Easier: Let the AI Write the System Prompt
16:36 Content, Context, Criteria
17:22 What a ChatGPT Project Is and How to Set One Up
18:51 Codex and Desktop Agents: ChatGPT on Steroids
20:10 Improving Output: Test It on Five Different Transcripts
21:19 Bad Output? Fix the Prompt, Don't Blame the Engine
22:10 AI Empathy: Missing Context Kills Good Output
23:11 Keep It Simple: One Email Workflow, Set Up Right
24:16 Two Takeaways: Record Your Meetings, Iterate the Output
25:06 Ask the AI: Five More Ways to Use This Transcript
25:58 Spotting Subcontractor Patterns Across Project Transcripts
26:47 How to Reach Dylan and the Construction Genius GPT Course
28:14 Outro: Your One-Meeting Assignment for This Week


Show Links
Get on the Construction Genius GPT Course Waitlist: https://ericanderton.activehosted.com/f/255

Subscribe on YouTube: https://www.youtube.com/@EricAndertonConstructionGenius

Apple Podcasts: https://podcasts.apple.com/us/podcast/construction-genius/id1450374691

Spotify: https://open.spotify.com/show/4lfMWIeTw7PyuBJLbIbFoI

Construction Genius Website: https://constructiongenius.com

Episode Page: https://constructiongenius.com/chatgpt-201-project-meetings-dylan-davis/

Coaching Calendar: https://10minutes.youcanbook.me/

Connect with Eric
LinkedIn: https://www.linkedin.com/in/andertoneric/
Construction Genius Company Page: https://www.linkedin.com/company/construction-genius/
Connect with Dylan Davis
LinkedIn: https://www.linkedin.com/in/dylantdavis/
Website: https://offerings.gradientlabs.co/
YouTube: https://www.youtube.com/@dylandavisAI


#ConstructionLeadership #ConstructionManagement #AIinConstruction #ChatGPT #ConstructionWorkflows